AR / AP Reconciliation
Receivables, payables, bank, invoice, and payment records are normalized and matched; tolerable timing differences clear automatically while true variances become evidence-backed finance decisions.
Financial close and exception resolutionSuperprocess · Finance & Accounting
AR / AP Reconciliation
Design
Five finance record types converge into one match engine, branch on materiality, and rejoin only after a named owner resolves true variances.
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What the diagram shows
Receivables, payables, bank, invoice, and payment records are normalized and matched; tolerable timing differences clear automatically while true variances become evidence-backed finance decisions.
11
modeled steps
11
modeled routes
1
human gates
Run
This run follows an amount variance through evidence assembly, finance approval, journal posting, and close evidence.
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Load records
00:00AR, AP, bank, invoice, and payment records normalized
Match
00:24Exact, tolerance, timing, and reference matches calculated
Explain variance
00:41Missing receipt, duplicate, amount, or timing cause assembled
Resolve exception
01:02Finance owner approves adjustment, dispute, or follow-up
Close record
—Journal, status, owner, source links, and evidence written back
Decision
The owner sees both source records, match history, variance reason, materiality, proposed adjustment, and downstream impact.
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Decision required
Named authority · Finance owner
Variance
$8,420 amount mismatch
Likely cause
Credit memo not posted
Materiality
Above $5,000 threshold
Proposed action
Post adjustment and link memo
adjust, dispute, follow up
Evidence
The record keeps source identifiers, match method, policy result, owner rationale, journal reference, and final close status.
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Run record
Inputs, decisions, artifacts, and system writes stay together.
Records loaded
AR, AP, bank, invoice, and payment snapshots registered
Matching complete
Exact, tolerance, timing, and reference matches calculated
Variance explained
Unposted credit memo identified from source evidence
Resolution approved
Finance owner approved the adjustment and linked evidence
Close record updated
Journal, status, sources, and owner rationale written back
Boardroom
For finance leadership, the value is a faster close with fewer manual matches and a defensible record for every unresolved variance.
Operator
For finance operations, Superprocess creates one resolution queue with source records, match confidence, variance reason, owner, and proposed writeback.
Builder
For builders, the model separates exact matches, tolerance matches, missing records, disputes, owner resolution, journal posting, and evidence.
Systems touched
The process connects work, people, and records.
- record types
- 5
- match paths
- 3
- variance owner
- 1
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